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Time to save our core workforce from multi-tasking environment

In the textile industry, some people may have a variety of responsibilities. Along with their own responsibilities, they have to follow up cross-functional teams and accept responsibility for other teams’ mistakes. We call this multi-tasker a merchandiser in the industry.

Time to save our core workforce 1This position was created to facilitate and educate cross-functional teams in their work. But things have changed. Cross-functional teams are now competent at managing the responsibilities that fall under their purview. It’s time to switch to a new approach and do away with the traditional follow-up culture.

Multitasking is never a productive strategy. Our brains are not designed for it. Originally, the phrase referred to computer operations capable of performing multiple tasks simultaneously. The term became popular because many companies think they can get multiple services from one person.

They are content to include the requirement ‘must be a multitasker’ in their job postings. Unfortunately, employing this approach will never produce the best outcome. We can only do one task at a time. We are only switching between tasks when we carry out multiple tasks at once. We constantly shift our attention from one task to another, which decreases productivity and increases the risk of error.

Before we look for a solution, let’s take a look at two common misconceptions about multitasking.

Successful individuals manage a wide range of businesses and responsibilities. How strong are they? Do they actually multitask? “Big no” is the answer. Actually, they never multitask. They give each task a set amount of time and try to prevent overlap between them. They devote their full attention and passion to everything they do. Then proceed to your next task.

Another misconception is that a person doesn’t need to possess a variety of skills. It doesn’t mean you can’t be multiskilled if you have to perform a single task. Your versatility might make it easier for you to comprehend your peers’ work. For instance, knowing how the cutting department works if you work in the CAD department will undoubtedly help you work more productively.

Multi-tasking reduces efficiency by 40% compared to monotasking. We’ll go over three original strategies in this article to help you stop multitasking at work and increase productivity.

  1. Micro-task: In job circulars, you will rarely see any micro-tasks. But our executives spend more time on microtasks than in their job description. In merchandising job, you can list a large number of micro-tasks that shift attention every so often. Like submission, follow-up etc. Most of the time, we rework on submissions since cross-functional teams submit those items in their format and we have to reorder them in the buyer’s format. Sharing those formats earlier can reduce a huge amount of work. Many small tasks, like – sample collect and sending samples, or material supply from one unit to another, can easily be done by a third party. Even some regular jobs like booking, cad consumption, etc., can be done efficiently by a freelancer. All these can reduce work load and merchandiser can more focus on their actual job marketing and customer care.

    Time to save
    Figure 1: Cross-functional culture that is empowered to carry out their responsibilities properly.
  2. Compound Effect: In the textile industry, merchandisers are responsible for order confirmation to shipment. Between these two, various departments handle all of the work, which is closely supervised by the merchandising team. A lapse in commitment caused by different departments is considered a merchandising fault, because they need to keep pushing until the job is done. When a cross-functional culture doesn’t develop, people come in and spin their wheels while having no time frame in mind and no ownership

All commands emanate from the merchandising department, so mistakes by this department create a huge mess throughout the supply chain. Ultimately, the company lost money. The loss of attention is inevitable due to work overlapping and multitasking every now and then. Putting all your eggs on one plate is not wise at all.

Cross-functional culture that is empowered to carry out their responsibilities properly. Each team will be interlinked, and the best outcome will come from harmony among the teams.

3. Dynamic Organogram: Today, merchandising focuses more on marketing and product development than ever before. Traditional responsibility will not help to achieve the desired goal. Market research, product mapping, buyer personas, digital marketing, visual merchandising, data analysis, etc. will be the main tasks of merchandisers.

time to save
Figure 2: All commands emanate from the merchandising department, so mistakes by this department create a huge mess throughout the supply chain.

Future marketing and merchandising will be like this, more efficient, energetic, and dynamic.

Our workplace has a major problem with multitasking.  Other factors, such as phone calls, emails, social media, and other distractions, in addition to work obligations, also contribute to the multitasking environment. We can have a better workspace for sure if we manage all of these properly. Apart from this, we can do meditation, reading books, work-out etc. to improve our focus.

If anyone has any feedback or input regarding the published news, please contact: info@textiletoday.com.bd

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