Productivity is regarded as the ultimate demand for businesses and offices. And It is alluring to look at highly productive people as machines. But by studying how they work efficiently and overcome the challenges it is found that it is possible to boost your own productivity as well. You cannot become more productive overnight. But if you make small changes and put some of these habits into place, you will be well on your way to becoming more efficient.
Here is how to do it…
Arrive Early: Arrive 15 Minutes Early in the office. Organize your desk, do a regular 5s, focus on the task required today, make a list, and prioritize your day task.
Emails and phones: Avoid checking mail the first things. Avoid checking and replay email frequently and throughout the day! Check mail in a bunch periodically. Email and other distractions can be reduced by asking people who contact you to do more work upfront. Ask people to research their questions before coming to you, and provide as much info as possible in their emails. The same goes for you—spending time on communications instead of dashing off a quick email can minimize back and forth.
Planning: Schedule your day including task, meeting, a customer visit, report submission, customer reply etc. and plan your assignments. The theory behind the most important tasks is that any given to-do list has some tasks that are more important than others. If you focus on simply checking off to-do list items, you will end up with a mix of important and less important tasks completed.
Time Usages: Use your time efficiently. Use your power hours to complete your most important and urgent task and focus on the tasks and slot it down for the day.
Meetings: 15 Min Standing or walking meetings and effective and help to focus. Do not keep meeting in the very first hour and at the very last hour and very last day.
Break Time: Take a periodic break in every after 90 minutes of a focused task which helps you refocus again. Gadgets and computer users give your eye a break for 20 seconds after 20 min of focus on the screen. Nobody, not even highly productive people, can focus for eight hours straight. It simply is not possible. No matter how many efficient habits you build, you cannot maintain distraction-free focus for that long.
That is why taking breaks is so important (and research shows it makes people more productive). Even breaks that are just a few minutes long can help you recharge and come up with new ideas.
Be proactive about taking breaks. When you take breaks, it is important to make them structured and deliberate. It’s easy to justify distractions as ‘taking a break.’ But if you don’t have that break time scheduled, it is possible that you are actually just getting distracted.
Open View and desk Plant: Open view, see through the window and small plantation on the desk and greenery in the office makes you better productive and keeps you fresh.
Health and Well Being: Light exercise and stretching is a proven tool to reduce stress and boost your immune and helps to boost happy hormone which leads to better productivity and keeps your fresh and in a healthy mindset. Avoid junk and too oily food in the office.
Pace yourself: Rushing to a task will create more errors and that keeps you busy to re-do the same job.
Collaboration: Always keep a positive mind to help others and be open to ask help from others which will help you to achieve both of your mutual goals.
Support: Keep an open mind to support your peers, subordinates and always share the credits of achievements.
Be Positive: Infuse positive emotions into our work and peers and enjoy the contagious nature of each other’s emotions.
Office Politics: Do not get bogged down with office politics. See a bigger future picture, just focus the Value Adding Task, and focus what Is needed to move forward.
Criticism: Understand that criticism is free advice from your colleagues. Take it as feedback and improve your works.
Compassion: Remain Compassionate to a negative colleague, people are usually negative for a reason.
Holidays: Try something different on Holidays which boost mental energy and re-wire the brain path. If you are planning something interesting, you can invite your peers and collogues to join.
Adapt: Be always flexible and adaptive to new changes. Change always brings good. There is a saying: You can survive if you Change after the change. You will be successful if you change before the change and you will lead if you bring the change.
Commute: Use your commuting time by listening Audiobooks, motivational Video, podcast, email correspondence on phone and make to-do list for the day. Highly productive people can seem like magicians or robots. Most of the time, the most efficient people you meet have managed to find ways to overcome procrastination and other challenges.
productivity tips come down to 4 main things. Here’s how to be more productive:
- Manage your time well
- Make better to-do lists
- Take care of yourself
- Be proactive
